EA to CEO (Professional Services)

Up to $200,000 plus EXCELLENT bonus and benefits

A fantastic opportunity has arisen to join a prestigious international professional services company in New York as they seek a highly experienced Executive Assistant to support the company’s CEO with their Diary Management and other responsibilities. The role has arisen due to exciting business growth, and you will be responsible for providing comprehensive day to day management of the CEO’s diary. Managing complex itineraries, you will need to be able to work to tight deadlines, prioritize conflicting commitments and possess excellent communication skills. Due to the seniority that this role calls for, we are seeking candidates who have previously worked to provide 1-to-1 support to CEO, Partners of Chair’s of their company. Please note, this role is 5 days in the office in Manhattan.  

Duties of the Executive Assistant to include:

• Extensive diary management to involve: coordinating schedules, resolving conflicts, and allocating time to priorities.
• Ensuring that the CEO is provided with all relevant papers and briefings in advance of meetings, coordinating and collating these to tight deadlines.
• Monitoring and managing the CEO’s calendar and inbox. You will be expected to deal with any urgent enquiries by escalating them swiftly
• Responding to events and invitations from organizers, ensuring efficient liaison
• Coordinating business travel and accommodation, ensuring coordination with relevant offices.
• Actively managing a high volume flow of information, ensuring all team members are kept up to date with any events, requests or calendar changes that may impact their own diaries.
• Act as the primary point of contact between executives and internal/external stakeholders.
• Prepare and edit correspondence, communications, presentations, and other documents.

Requirements for the successful Executive Assistant candidate:

• Exceptional experience working to support C-Suite Level Executives is essential
• Strong interpersonal and communication skills (both verbal and written), including ability to take dictation and draft high quality correspondence.
• Ability to work quickly and efficiently to tight deadlines, whilst remaining professional in a pressured environment
• Excellent administration and IT skills (especially Outlook)
• Friendly, professional and confident, with ability to communicate and engage on a daily basis with the business’s most senior leaders and high-profile clients

This vacancy is being advertised by Montpellier Resourcing Associates Limited. The services advertised by Montpellier Resourcing Associates Limited are those of an Employment Agency.